Terms of Service

These Terms of Service (“Terms”) are a binding agreement between ASAP Trial Technologies LLC, a Florida limited liability company (“ASAP,” “we,” “us”), and the individual or entity that accesses or uses the ASAP Trial Ready websites, accounts, and software suite, including PDF Sorter Pro, Deposum Pro, MedicalChron, JuryPanel Pro, and ScribeClips (collectively, the “Services”). By accessing or using the Services, you agree to these Terms.

1. Eligibility and Accounts

You must be at least 18 years old and authorized to bind your firm or organization. You are responsible for all activity under your account and for keeping credentials confidential. One login provides access to every app in the suite for which your subscription is entitled.

2. Subscription, Fees, and Taxes

Paid plans renew automatically at the then-current price until cancelled. You authorize us (and our payment processor) to charge your payment method on each renewal date. Fees are exclusive of taxes; you are responsible for applicable taxes.

3. Acceptable Use

• Do not upload malware or attempt to circumvent security controls.
• Do not reverse engineer, decompile, or copy the Services.
• Do not use the Services to violate the law or third-party rights.
• Do not upload data you are not authorized to process, including PHI, without the required authorizations and a Business Associate Agreement with us.

4. Customer Content

You retain all rights in the documents, transcripts, records, video, and other materials you upload (“Customer Content”). You grant us a limited, worldwide, non-exclusive license to host, process, transmit, and display Customer Content solely to provide the Services. We do not use Customer Content to train third-party AI models. You represent that you have all rights, consents, and authorizations needed to upload Customer Content.

5. HIPAA and Protected Health Information

Several apps in the suite — notably MedicalChron, PDF Sorter Pro, Deposum Pro, and ScribeClips — are commonly used with medical records, billing records, and other materials that constitute Protected Health Information (“PHI”) under HIPAA. If you intend to upload PHI to the Services, you must:

• Execute a Business Associate Agreement (“BAA”) with ASAP before uploading any PHI;
• Use the Services only in compliance with HIPAA, applicable state medical-privacy laws (including the Florida Information Protection Act of 2014), and any authorizations obtained from the affected individuals;
• Implement reasonable safeguards on your side, including strong account passwords, MFA where available, prompt removal of departing personnel, and not sharing credentials.

In the absence of a signed BAA, you agree not to upload PHI. If you upload PHI without a BAA in place, you do so at your own risk and indemnify ASAP for any resulting regulatory exposure to the maximum extent permitted by law.

6. Confidentiality and Attorney Work Product

We understand that Customer Content frequently includes privileged or work-product material. We treat all Customer Content as confidential, restrict internal access on a need-to-know basis, and do not disclose Customer Content to third parties except as permitted by these Terms, the BAA, or your written instructions.

7. AI Outputs

Some Services use AI to generate summaries, chronologies, or transcripts. AI outputs may contain errors and must be reviewed by a qualified attorney or professional before being used in any litigation, deposition, motion, expert disclosure, or court filing. AI outputs are not legal advice.

8. Intellectual Property

We and our licensors own all right, title, and interest in the Services, including all software, models, templates, and trademarks. No rights are granted except as expressly stated in these Terms.

9. Suspension and Termination

We may suspend or terminate your access if you breach these Terms, fail to pay, upload PHI without a BAA, or create a security risk. You may cancel at any time from your billing page; cancellation takes effect at the end of the current billing period and is subject to the Refund Policy.

10. Disclaimers

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, ASAP DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. ASAP DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT AI OUTPUTS WILL BE ACCURATE OR COMPLETE.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, ASAP'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICES WILL NOT EXCEED THE AMOUNTS PAID BY YOU TO ASAP IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM. ASAP WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF PROFITS, REVENUE, DATA, OR GOODWILL. Nothing in this section limits liability that cannot be limited under applicable law.

12. Indemnification

You will defend, indemnify, and hold harmless ASAP and its officers, employees, and agents from any third-party claim arising out of (a) your Customer Content, (b) your upload of PHI without a BAA, (c) your violation of these Terms or applicable law, or (d) your negligent or unlawful use of the Services.

13. Governing Law and Jurisdiction

These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws principles. The parties consent to the exclusive jurisdiction and venue of the state and federal courts located in Miami-Dade County, Florida, for any dispute arising out of or relating to these Terms or the Services. Each party waives any objection to such venue and any right to a jury trial to the extent permitted by law.

14. Changes

We may modify these Terms by posting an updated version with a new effective date. Continued use of the Services after the effective date constitutes acceptance.

15. Contact

ASAP Trial Technologies LLC
Email: legal@asaptrialready.com